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GST invoice format in Word, free download

Two ready GST invoice templates for Word, plus the same invoice in Excel and PDF. Type over the header, add your own terms, and work out the taxable value and the tax split by hand.

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Every field Rule 46 asks for is already on it
Opens in Word on a desktop and on a phone

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Download the GST invoice format in Word

The two documents are built for GST invoicing specifically: a supply-type line, a GSTIN line for both parties, and HSN or SAC on every item line. The Excel and PDF cards are the same invoice for when the arithmetic should work itself out or the bill is written by hand.

GST invoice format in Word Ten item lines, an HSN or SAC code and a GST rate on each. Type over the header block, add a logo, and fill in the tax figures yourself. Word document Simple GST invoice in Word Five item lines and one GST rate for the whole bill. For a one-off invoice at a single rate that fits on one printed page. Word document The same invoice in Excel The identical fields as a spreadsheet, with the taxable value and the tax split already written as formulas. Type a quantity and a rate and the totals work themselves out. Excel workbook Simple GST invoice in Excel The one-rate version as a working sheet. For a counter that sells at a single rate all day and wants the tax worked out automatically. Excel workbook The same invoice in PDF Print-ready, with the item grid already ruled. Print a stack and write the invoices by hand, the way a bill book works. Printable PDF Simple GST invoice in PDF The one-rate version, ruled and ready to print. Nothing on it can be nudged out of place between your screen and the counter. Printable PDF

What is a GST invoice format in Word?

A GST invoice format in Word is a document that already carries the fields a tax invoice needs: your GSTIN, the buyer GSTIN, a consecutive invoice number, HSN or SAC codes, the taxable value, and the CGST, SGST or IGST split. Nothing on it calculates, so you work out the tax yourself before typing it in.

A GST invoice carries fields a plain bill never needs: your GSTIN, the place of supply and a tax split across CGST, SGST or IGST. None of those is optional once you are registered.

Both documents on this page start from that requirement rather than adding it later. The GSTIN line, the HSN or SAC column and the supply-type line are already in the header block and the item table.

What differs between the two documents is scale, not correctness. The full document carries a GST rate per line, for a bill that mixes rates. The simple document carries one rate for the whole invoice.

The trade against the Excel version is arithmetic. Nothing here recalculates, so what you get back is room: a longer description, a pasted logo, a page of payment terms below the total.

How do I create a GST invoice in Word, step by step?

Download the document, fill in your business name, address, GSTIN and state once, and save that as your master copy. For each bill, open the master, save it under the invoice number, then type in the buyer, the place of supply and the item lines, working out the tax yourself.

Treat the first fill-in as setup, not billing. Your business details do not change bill to bill, so a master copy with them typed in once saves you retyping the same lines every time.

From there, every invoice is a fresh copy of that master, saved under its own invoice number before you touch it. One folder per financial year, named by number, keeps a gap in the series obvious the moment one appears.

Because nothing in the document calculates, work out the taxable value and the tax under each head on paper or on a calculator first, then type the finished figures in. Check the grand total against the sum of the lines before you print.

The steps, in order

Download the document and open it in Word
Fill in your business name, address, GSTIN and state, once
Save that file as your master copy, before billing anyone with it
For each bill, open the master and save it under the invoice number
Enter the buyer name, address and GSTIN if they are registered
Set the place of supply, which decides CGST plus SGST against IGST
Type each item line: description, HSN or SAC, quantity, rate and taxable value
Work out the tax under each head and the grand total, then type them in
Type the amount in words, then print it or save it as a PDF from Word

The Excel version, which calculates for you

What fields does a GST invoice need in Word?

Rule 46 of the CGST Rules sets the particulars a tax invoice must carry: your GSTIN and address, a consecutive invoice number, the buyer GSTIN where registered, HSN or SAC per line, quantity, rate, taxable value, place of supply and the tax split. Both documents on this page carry every one.

None of these fields is a matter of house style. A bill missing the place of supply, or missing the buyer GSTIN on a business sale, is a bill the buyer may not be able to claim input tax credit against.

Both documents lay every field out once in the header and the item table, so filling in a bill is a matter of typing values into a shape that is already correct.

The fields on the document

Your business name, address and GSTIN
A consecutive invoice number, unique within the financial year
The invoice date
The buyer name and address, plus their GSTIN when registered
The HSN code for goods, or the SAC code for services, per line
Description, quantity, rate and taxable value for each line
The place of supply, with the state name and its code
The tax split: CGST and SGST together, or IGST alone
Whether reverse charge applies
A signature block for the supplier

A GST invoice filled in Word, worked out by hand

Supplier: Sample Electricals & Hardware, Shop 14, Bapu Bazaar, Jaipur
Supplier GSTIN: 08HHHHH7777H1Z6
Invoice number: GST/2026-27/0112
Invoice date: 20-09-2026
Buyer: Sample Home Solutions, Jaipur
Buyer GSTIN: 08JJJJJ8888J1Z9
Place of supply: Rajasthan (08)
Reverse charge: No

Description	HSN	Qty	Rate	Taxable value	GST rate	CGST	SGST	Line total
LED batten light	8539	25	220.00	5,500.00	18%	495.00	495.00	6,490.00
Wire drum, 1.5 sq mm	8544	3	1,800.00	5,400.00	18%	486.00	486.00	6,372.00
Total taxable value								10,900.00
CGST 9%								981.00
SGST 9%								981.00
Grand total								12,862.00

Amount in words Twelve thousand eight hundred sixty two rupees only

An illustration, not a real business. Both parties are in Rajasthan, so the 18% GST splits into CGST 9% and SGST 9% rather than becoming IGST. In the document, these figures are typed in rather than calculated.

Word or Excel: which one for a GST invoice?

Take Word when you want to type over a layout, add terms, or paste in a logo without fighting a locked cell. Take Excel when you bill often and want the GST split worked out for you, since it is the only one of the three that catches an arithmetic slip.

Word suits the occasional GST bill: a one-off supply, a long description that needs a paragraph rather than a cell, or an invoice you want to add payment terms and a bank line to.

The trade-off is arithmetic. Nothing recalculates, so check that each line is quantity times rate, and that the tax typed under CGST and SGST actually adds up to the rate you charged.

Excel is the better default for a bill you raise often, because it is the only one of the three that catches a slip, and a slip on a tax invoice tends to surface a quarter later when a return gets reconciled.

All three formats, side by side

Does a GST invoice in Word work for services with SAC codes?

Yes. The HSN column on both documents doubles as the SAC column: goods take an HSN code, services take a SAC code, and the rest of the row works the same either way. A single invoice can even mix goods and services, each carrying its own code.

Goods and services are classified differently under GST, but the invoice does not need two separate layouts for that. Quantity, rate, taxable value and the tax split behave identically whether the line is a product or a service.

What changes is only the code typed into that column and, for some services, the place of supply rule that decides where the tax is collected. A consultant billing a client in another state still fills in the same document, just with a SAC code and the client state as the place of supply.

When does a Word invoice stop being enough for GST invoicing?

A document cannot enforce a consecutive invoice number across two people billing at once, remember what a party already owes you, or turn a return into a credit note that carries the original invoice number and date. Invoice Saathi does the tax, the numbering and the ledger, then prints or shares the bill.

Numbering is usually the first thing that breaks. A folder of copied documents does not stop two people, or one person on two devices, from issuing the same invoice number twice, and once that happens the two bills share the only key that identifies either of them.

The ledger is the second thing a document cannot hold. It does not know what a party owes you, and it does not know that the bill you raised last month is the one a return now has to be credited against, carrying that invoice tax treatment forward rather than starting over.

The billing screen stays as plain as the document: items and a total. Tax settings live in Setup, entered once, and the breakup appears on the printed bill.

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FAQ

GST invoice format in Word questions

Is this GST invoice format in Word free to download?

Yes. Both documents are free, need no email address and no signup, and carry no watermark. Put your own business name and logo on them, change them however you like, and use them for your own billing. The Excel and PDF versions beside them are free on the same terms.

How do I make a GST invoice in Word?

Download the document above, fill in your business name, address, GSTIN and state once, and save it as your master copy. For each bill, open the master, save it under the invoice number, then type in the buyer, the place of supply, the item lines and the tax figures you have worked out.

Does the GST invoice format in Word calculate CGST, SGST and IGST for me?

No. Nothing in a Word document recalculates, so work out the taxable value and the tax under each head yourself before typing them in. If you want the arithmetic done for you, take the Excel version instead, which carries the same fields as live formulas.

What is the difference between the two Word templates on this page?

The full document has ten item lines and room for a GST rate per line, for a bill that mixes goods at different rates. The simple document has five lines and one rate for the whole bill, which suits a shop that sells at a single rate.

Can I use this format for a service invoice with a SAC code?

Yes. The HSN column on both documents takes a SAC code just as well, and everything else on the row works the same for a service line as for a line of goods.

What if I am not registered under GST?

Delete the GSTIN line and the tax rows before using either document. An unregistered seller must not charge GST or show a GSTIN. The party details, the item table, the totals and the amount in words still work on a bill with no tax on it.

Let the invoice number itself

The app does the tax split, the consecutive numbering and the amount in words, then prints to a counter roll or shares a PDF on WhatsApp. The document stays where it is useful.