Restaurant bill format, free download

What is a restaurant bill format?

A restaurant bill format is a ready GST invoice layout for food, drinks and service charges at a dine-in or takeaway counter. It already carries your GSTIN, a SAC code for each item, the taxable value, and the CGST, SGST or IGST split, so you only fill in the order and the amount.

A meal out, a parcel order or a quick coffee at the counter are all taxable supplies of services. The bill a restaurant hands over has to carry the same particulars as any other tax invoice.

This page carries six ready files: two Excel workbooks, two Word documents and two PDFs. Each one lays out the same restaurant bill, structured so food, drinks and any service charge sit as separate lines rather than one total.

Pick by what the counter needs. Take Excel if you want the tax worked out for you. Take Word if you want to type over a layout and add your own terms. Take PDF if you want to print a stack and write bills by hand.

How do I fill a restaurant bill in Excel?

The Excel restaurant bill format is a working sheet, not a picture of one. Enter each food and drink item as its own line with a SAC code and GST rate, and the taxable value, the tax and the grand total work themselves out. One cell sets intra-state or inter-state.

Open the file and fill in the header block once with your restaurant name, address, GSTIN and state, then save it as your own master copy. From then on each bill is the table, the order and the item lines.

The item table gives you ten lines. Use them for each dish, drink or packaged item on the order, each with its own SAC or HSN code and GST rate.

The CGST, SGST and IGST columns are driven off the supply-type cell at the top, so you never charge both a state split and IGST on the same bill.

The Excel template, step by step

Does every restaurant issue a tax invoice?

A registered restaurant issues a tax invoice, with GST charged and split across CGST, SGST or IGST. A restaurant that is not registered under GST issues a plain bill instead, with no GSTIN and no tax on it. Nothing about dine-in, takeaway or delivery changes which document applies.

Only a restaurant registered under GST charges GST and issues a tax invoice. An unregistered eatery issues a plain bill instead, with no GSTIN line and no tax on it.

Nothing about the order changes which document applies. A dine-in table, a takeaway parcel and a delivery order from the same restaurant all get the same kind of bill.

If your restaurant is not registered, remove the GSTIN line and the tax rows from these files before using them, or start from a plain bill instead.

Invoicing without GST

When does a written restaurant bill stop being enough?

A written restaurant bill cannot enforce a consecutive number across two shifts at the same counter, remember what a running table already owes, or turn a disputed charge into a credit note that carries the original bill number forward. Invoice Saathi does the tax, the numbering and the ledger, then prints or shares the bill.

A busy service with more than one biller is where a written number first breaks. Two people billing from two books, or one filling in for the other, is enough to issue the same bill number twice.

A ledger is the second thing paper cannot hold. It does not know what a running table already owes, and it does not know that last week's bill is the one a refund now has to be credited against.

The billing screen stays as plain as a counter pad: the order and the total. The tax split is worked out in the background and printed or shared on the finished bill.

Open the billing app